If it's time for a new creative partner, let Business Travel Group to be a member of your planning team! In short, simply tell us what you are dreaming about for your event! We are glad to offer you:

Venue selection

For any meeting or event the venue must meet the requirements, including correspondence to the event subject, capacity, access, lighting, audiovisual elements, decoration and many others. Business Travel Group can offer you a venue in Sochi, Saint Petersburg or in Moscow for all kind of events, whether in the city — hotels, historical buildings and palaces, museums, convention and exhibition centers — or in it’s surroundings.

Hotel selection

Having extensive experience of co-operation with all major hotels in offering destinations, Business Travel Group can help you to make the right choice, manage all room reservations, both group and individual for your event, be it for one hotel or for several and even safe your money.

Program planning

Do you need full or half day program? Are you interested in sightseeing or in active rest? Do you need to organize gala dinner or off-the-wall evening, business meeting or pleasure trip? Business Travel Group can help to plan the program from your arrival until the moment of departure according to your budget. Whatever the choices, we will propose a detailed and the most exciting program for your event.

Budget planning

Business Travel Group can help with the budget planning for your programs by providing a proposal of services with detailed costs. Each activity will be itemized, showing the required min/max, as well as costs for optional additions. In addition to the total cost for the program, including all local taxes we will offer you the costs per person, per activity according to the number of people expected.

Venue inspection

After the venue is already chosen Business Travel Group will be glad to accompany you on site inspection to help you discover the full potential of this place. If necessary we will also provide you the opportunity to meet with site managers to discuss your event in the smallest details.

Exhibition management

Are you going to take part or visit an exhibition in Sochi, Saint Petersburg or in Moscow? Then Business Travel Group is available to take care of all levels of exhibition organization, including accounting, sale of exhibit booths, the exhibition venue arrangement (floor plan, set-up and take-down, decoration), organization of your visit (visa support, hotel, transport etc.) and essential contact between you and the exhibition participants (our bilingual staff can become your member for the whole/part period of exhibition).

Meet and greet

Business Travel Group offers personalized meet and greet services at the airports and railway stations in Sochi, Saint Petersburg and Moscow. Holding a sign to identify your party, our bilingual staff will greet your participants and guests. Once luggage has been retrieved, our friendly staff will escort them to their arranged transfer and then to the hotel. On the way your guests will get the first information about the city of destination and will be answered to all questions, upon arrival to the hotel our staff will help them to check in.

VIP service in airports

For guests who want to minimize bureaucratic procedure and avoid tedious waiting upon arrival/before departure Business Travel Group offers fast track service and VIP lounge at Sochi’, Saint Petersburg’ and Moscow’ airports. Fast track is express crossing of customer, express registration, and priority passport control accompanied by airport staff. For those passengers who want on arrival/departure to be met right near the ramp, be transported by personal transport, and then await for their luggage in pleasant atmosphere of VIP hall where they can have free local calls, fresh press, snacks and beverage Business Travel Group is glad to order VIP lounge.

Ground transportation

Business Travel Group shuttles are designed to transport a large number of people between the airport/railway station and hotels, to/from Convention and Expo centers, and other destinations for special events. Often, service is needed simply for the transfer of a group or individual, whether by sedan of tourist or business class, limousine, minibus, coach, helicopter or even hot air balloon! Business Travel Group is there to deliver your transportation needs, quality guaranteed.

Decoration and catering

Whatever your needs, your budget or your special preferences, Business Travel Group will organize for you a memorable event with the ideal decoration, entertainment and catering. Using lighting effects, unusual accessories, balloon, floral centerpieces or even fireworks, we can create a decor of Russian classic, minimalist or extravagant design. Entertainment can be offered with magic, humor, mystery, music, a trip through time... Our professional caterer can fulfill all your different requirements including theme meals and special culinary requests.

Tours and activities

The tours and activities offered to participants of your event give them a chance to discover the city of destination. Business Travel Group can organize the most interesting and exciting personalized tour for the whole group or for the small groups divided according to their interests and wishes or even for one participant of your event. With the help of our on-site professional guides and our experienced staff, all delegates, accompanying persons, children, and invited guests are in good hands!

24 hours care

Our experienced and professional staff will be in touch with you for 24 hours a day during your event to solve all your problems. During day time English speaking representative will be always near you, during night time your leader will be able to contact with one of us by local mobile phone. The local telephone card will be provided to you just after your arrival.

Gifts

Highlight your event by offering specially chosen gifts to your participants. Business Travel Group is glad to suggest you appropriate gifts, help you in price negotiations, purchasing, preparation of an attractive presentation and even delivery.